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SOUTH HOLLAND PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING AGENDA
Library Board Room
Monday, May 20, 2013 - 7:00 pm
1) Call to Order
2) Roll Call
3) Visitor's Comments
4) Correspondence
5) ACTION ITEM #1: Approve the Minutes of the April 22, 2013 Regular Meeting of the South Holland Public Library Board of Trustees.*
6) ACTION ITEM #2: Approve the Bills submitted for payment for May 20, 2012
7) Report of Expenditures to date for FY2012-13.
8) Old Business:
a) Information: South Holland Public Library’s 2013 Annual Resolution Authorizing Public Library Non-Resident Cards was approved at the last Board meeting. Due to recently reported income, the Library’s non-resident card fee, calculated according to the General Mathematical Formula, must be at least $228 in FY2013. It may be higher. Since the Board voted to “approve South Holland’s Public Library’s 2013 Annual Resolution Authorizing Public Library Non-Resident Cards for a fee of $241 or applicable fee” the fee is set at $241.
b) Update on status of draft of lease sent to Village Manager, Jason Huisman
c) Information: Update on Summer Reading program, "Have Book Will Travel"
d) Information: RFP for landscaper to implement the Master Garden Plan was reviewed by Don Van Deursen, chair of the Facilities Committee. It is being placed in the Southtown Star, local landscapers have been notified and bids are due June 19th at 11:00 a.m. at the Library.
e) Information: Library Inventory List for American Appraisal is attached.
9) New Business:
a) ACTION ITEM #3: Secretary, Ms. Wognum will administer the Oath of Office to newly elected and re-elected Board of Trustee members Virgil Tolbert, Vanessa Bradley, Nancy Banash. All terms are six years, 2013 to 2019, except Mrs. Bradley who is filling the term of Christine Hermanowicz, 2011 to 2017.
b) ACTION ITEM #4: Elect Board Officers: President, Vice-President, Treasurer and Secretary and Committee Chairs for Finance and Facilities Committees.
c) ACTION ITEM #5: Review and approve revisions to Material Selection Policy.* This policy was adopted May 23, 2011 and is up for review on a two year cycle.
d) Information: Preliminary FY2012-2013 reports of Director and Committees. Annual report (IPLAR) will be presented at the June Regular Meeting.
e) Information: Congratulations to the Youth Department for being chosen as a Science Minors Club site by the Museum of Science and Industry. This 4-year commitment promotes and enhances STEM programs for ages up to 6th grade through training and loans of materials to the Library.
f) Information: Elizabeth DeJong has decided not to use Library funds for her Graduate education in 2013-14.
g) Information: Library Law e-News, “Swearing in and orientation of new Trustees,” April 23, 2013 and “E-Books and Democracy,” by Anthony W. Marx, New York Times, May 1, 2013,”Ready or Not, Concealed Carry is coming to Illinois,” by Kiplund Kolkmeier, ILA Reporter, April 2013.
10) Accept Library Director's Report of May 20, 2013 *
11) Announcements
a) ATLAS presents “Board Game” Trustee Workshop, Saturday June 8, 9–11:20 am, at Orland Park Public Library, 14921 S. Ravinia Ave, Orland Park. $15/member. Let Edna know ASAP
b) Library staff will march in the Memorial Day Parade and distribute candy and fliers about the Summer Reading Program. We are meeting in the Library's back parking lot at 9:30 a.m. on Monday May 27. Board members are welcome to join in.
c) The next regular meeting of the South Holland Library Board of Trustees is June 24, 2013 at 7:00 pm
12) Adjournment
* Included in board packet.
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